Administration Manager

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Administration Manager

Stationary position in our Warsaw studio on Saska Kępa

Dark Passenger is an independent game development studio, founded by the co-creators of The Witcher 3, Cyberpunk 2077, and numerous indie titles. Our mission is to craft captivating, long-lasting multiplayer experiences that inspire and engage new generations of players.
Guided by the rebellious anti-corporate spirit, we are committed to fostering an environment that prioritizes excellence and our team's well-being. We believe in setting ambitious goals while providing the best possible working conditions.

As an Administration Manager, you will be the backbone of our operations, ensuring that our studio runs smoothly and efficiently. Your responsibilities will include overseeing vital administrative matters such as financial and budgetary supervision, managing company documentation to ensure compliance, and coordinating with our legal and accounting teams on essential formalities. You'll also play a key role in recruitment, helping to bring new talent into our growing team, and manage daily office operations, from organizing workspaces to coordinating meetings, events, and business trips. We're looking for someone who values quality, thrives in a collaborative environment, and is excited about working in a video game studio that’s as passionate about its people as it is about its products. If you're ready to be part of a supportive, innovative team, we want to hear from you!

Duties:

• Supervision of administrative matters related to the operation of the company, including financial and budgetary matters
• Cooperation with accounting and the legal department in the field of legal and financial formalities
• Managing company documentation and ensuring its correctness and compliance with regulations
• Maintaining records and registers related to the company's activities
• Conducting recruitment processes (publishing advertisements, pre-selecting candidates, e-mail correspondence with candidates)
• Supervision of office correspondence and documentation and coordination of external service providers
• Managing daily office operations - taking care of supplies, organizing the workspaces
• Organization of meetings, events, and business trips

Requirements:

• Minimum 3 years of experience in a similar position
• Good knowledge of legal provisions related to labor law, remuneration rules, administration and record keeping.
• Experience in office management and day-to-day administrative work
• Knowledge of English at a communicative level

Nice To Have:

• Knowledge of law in the context of cooperation with the management board and preparation and archiving of company documentation
• Experience working in creative workplaces, video game studios, architectural studios, etc
• Knowledge of office management and HR systems
• Knowledge of modern solutions in the field of office space organization (work-life balance, ergonomic offices)

Our Offer:

• Fair salary: 5000 - 8000 PLN, based on your skill and experience
• Yearly Bonus: participation in 10% of the revenue from game sales after game release
• Preferable form of the contract: UoP, B2B, UZ
• Private health care
• Preferable working method: stationary (in our cozy studio located in the cultural heart of Warsaw, Poland), or hybrid
• 26 vacation days, regardless of your seniority or type of contract.
• Although we avoid overtime, we value it at 150%/200% (working day/weekend)
• Working with an experienced, dynamic team, in a friendly, respectful environment.

Send your application to:
join@darkpassenger.eu

When applying to this position, title your message:
Administration Manager

Remember to include the GDPR clause in the message with the following content :
“I hereby give consent for my personal data to be processed by Dark Passenger for the purpose of conducting recruitment for the position for which I am applying.”

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